Terms and Conditions
1. Entry to the School
a) Acceptance of a place : An offer of a place for your child at the School is accepted by your completing the acceptance form and paying the deposit.
b) Application of the Deposit : The deposit is not refundable if your child does not take up a place at the school. The deposit will form part of the general funds of the school until it is refunded without interest once the School has satisfied itself that a term’s notice to withdraw your child had been received and that all school textbooks and other property has been returned.
2. Fees and Extra
a) Acceptance of a place : Fees cover the School’s normal curriculum (together with some books and stationery). Other items such as private music lessons, trips and visits and certain other extra curricular activities or clubs will be charged as extras. In particular, public and other external examination fees (such as CLAIT or LAMDA) and any additional charges incurred by the School in providing for the special educational needs of a pupil will be charged as extras.
b) By whom payable : The liability to pay fees and any extras is the joint and several liability of each person who has signed the acceptance form or any other person who has with the consent of the School accepted responsibility for the payment of fees in respect of your child. In other words the School is entitled to seek recovery of all fees from any person referred to in this Clause without seeking contributions from all who have accepted liability.
c) When payable : When a pupil is first admitted to the school, the fees for the first term should be paid in advance of the pupil starting the term. Fees for subsequent terms should be settled by the date shown on the invoice.
d) Recovery of Unpaid Fees : We reserve the right to refuse to allow your child to attend the School while fees remain unpaid. We may make an interest charge of (3) percent over the base rate for the time being of the School’s bank on late payment. You consent to us informing any other school or educational establishment to which you propose to send your child of any outstanding fees.
e) Review of Fees : We have the right to review the fees for a term by giving you notice in writing at least half a term in advance.
f) Refund of fees : Fees and prepaid extras will not be remitted for absence through sickness, suspension from school or any other cause. In particular, fees and prepaid extras will not be remitted if for any reason a term is shortened or a vacation extended. Your child will be on study leave at home immediately before and during public examinations, and will stay at home following those examinations, and no rebate of fees will be made in respect of such periods spent at home.
3. Events requiring Notice in Writing
You must give one term’s written notice or payment in lieu (the receipt of which is confirmed by us) in the following cases:
a) Withdrawal of your child other than at the end of his/her preparatory/secondary schooling; and
b) Discontinuance of an extra paid activity such as instrumental lessons or an after school club activity.
4. Removal or Suspension of a Child
a) The Headteacher may in his/her absolute discretion require you to remove or may suspend or expel your child from the School if he/she considers that your child’s attendance, progress or behaviour is unsatisfactory in any way, and in the opinion of the Headteacher the removal is in the School’s best interests or those of your child or other children.
b)The Headteacher may in his/her absolute discretion require you to remove or may suspend or expel your child if his or her behaviour off the school premises and in or out of term time be such that, in his or her opinion, it brings the School into disrepute.
c) The Headteacher may in his/her absolute discretion require you to remove or may suspend or expel your child if the behaviour of the parents, or of either parent, is in the opinion of the Headteacher, unreasonable and affects or is likely to affect adversely the child’s or other children’s progress at the school.
d) Should the Headteacher exercise his/her right under sub clause 4(a), 4(b) or 4(c) above you shall not be entitled to any refund or remission of fees or extras paid or due. The deposit will be forfeited but fees in lieu of notice will not be charged.
e) The School rules set out examples of offences likely to be punishable by suspension and expulsion.
f) In the event of an expulsion parents may within 14 days of notice of the expulsion being sent to the parents apply in writing to the Chairman of the Governors for a review of the decision to be made, in accordance with the School’s complaints procedure as published from time to time.
5. School Rules and Discipline
a) The school assumes that your child is a practising Hindu. It is a condition of remaining at the School that your child complies with the School rules and customs as amended from time to time. In particular you undertake to ensure that your child attends School punctually and regularly throughout each term and that your child conforms with such rules of appearance (including hair styles and jewellery), dress and behaviour as shall be issued by the School from time to time. Those undertakings apply equally when your child is over the age of 18.
b) If there are reasonable grounds for suspecting that your child has been using illegal drugs the Headteacher may require him or her to submit to testing for drugs in accordance with procedures approved by a medical practitioner.
6. The School’s Care and Education of your Child
a) Physical Contact : You consent to your child receiving such physical contact as may be lawful, appropriate and proper for teaching and to provide comfort in distress or to maintain good order.
b) Urgent Medical Care : If your child requires urgent medical attention while at School all reasonable efforts will be made to obtain your prior consent. However, should we be unable to contact you we shall be authorized to make the decision on your behalf should consent be required for urgent treatment (including anaesthetic or operation) recommended by a doctor.
c) School Lunch : Your child may not bring a pack lunch as a vegetarian lunch is provided for all pupils. Any break time snacks brought in to school must not contain eggs, fish, meat or gelatine. Onion and garlic are also not permitted within the school’s dietary code.
d) Health problems : It is a condition of your child joining the School that you complete and submit to the School a medical questionnaire in respect of your child. You undertake to inform the School of any health or medical condition or allergy that your child has or subsequently develops, whether long-term or short-term, including any infections. In particular you undertake to inform the school immediately of any infectious disease your child may have contracted.
e) Court Orders : The Headteacher must be notified in writing immediately of any court orders in relation to your child. A parent may be excluded from School premises if the Headteacher acting properly considers such exclusion to be in the best interests of a child or the school.
f) Absence : The Headteacher must be informed in writing of the reason for any absence from School by your child. Wherever possible the School’s prior consent should be sought for a known absence from the School such as a medical appointment. Parents should arrange family holidays during the school holiday period. Only in exceptional circumstances will permission be granted for a family holiday during term time.
g) Residential Trip : Pupils in Years 3, 4, 5 and 6 are required to go on one residential trip per year.
h) Exeats : If your child leaves the School during the school day for a medical or other appointment he or she is required to bring a letter from home and to inform his/her class teacher. Senior School pupils should also sign out and collect an Exeat slip from the school office giving details of their appointments. We are not able to prevent your child leaving the School in breach of school rules. We do not accept any responsibility for the welfare of your child off the School premises when not taking part in a school activity or when waiting to be collected from School.
i) Complaints and Bullying : If you have cause for concern as to a matter of safety, care, discipline or progress of your child you must inform the School without delay. (In particular in relation to alleged bullying we cannot be held responsible for failing to address a situation of which we are not aware). Complaints should be made in accordance with the School’s complaints procedure as published from time to time.
j) Curriculum : It is our policy to educate each child through a broad and balanced curriculum which includes Hindu values and culture. Although our prospectus describes the broad principles on which the School is presently run and is believed to be correct at the time of printing, it does not form part of the agreement between us. We reserve the right to make changes to any aspects of the School including the curriculum if we feel that it is necessary or right to do so. We will give parents a term’s notice of significant changes in policy likely materially to affect the School community.
k) Progress Reports and Special Educational Needs : We shall monitor your child’s progress at School and produce regular written reports. We shall advise you if we have any concern about your child’s progress but we do not undertake to diagnose dyslexia or other specific learning difficulties. A formal assessment can be arranged either by you or the School at your expense. We would be prepared to support any advice given as far as possible but you may be asked to withdraw your child without being charged fees in lieu of notice if in the opinion of the Headteacher, the School cannot provide adequately for your child’s special educational needs. The deposit would be refunded in these circumstances.
a) Insurance : You must make your own insurance arrangements if you require cover for your child’s property while at School.
b) Confidentiality and References : You consent to our supplying information and a reference in respect of your child to any educational institution which you propose your child may attend. We will take care to ensure that all information that is supplied relating to your child is accurate and any opinion given on his or her ability, aptitude for certain courses and character is fair but cannot be liable for any loss your child is alleged to have suffered resulting from a reference or report given by us. You agree to inform us of any applications made by or on behalf of your child to any other school or educational establishment.
c) Copyright and Patent : We shall recognize any intellectual property rights vested in your child. You agree to allow us to make use of photographs, voice recordings and video images of your child in school and Mandir publications and for publicity and marketing purposes in other external media such as newspapers, magazines, television and websites. You also agree to allow other parents and visitors to take photographs or make voice or video recordings of children’s activities such as plays and assemblies. If you make such recordings you may not distribute or sell these images or recordings or publish them in newspapers, magazines or websites such as Facebook or YouTube.
d) Consumer Protection : If any part of these terms and conditions infringe the Unfair Terms in Consumer Contracts Regulations 1944 or any other legal provision they shall be treated as severable and shall be replaced with words which give as near as may be fair the original meaning.
e) Change of Address : You undertake to notify the School of any change of address and telephone numbers. Communications (including notices) shall be sent by the School to your address in our records.
f) Interpretation: Headings and sub-headings in these terms and conditions are for ease of understanding only and do not form part of these terms and conditions.
g) Proper Law and Forum : The contract between you and the School (of which these terms and conditions form a part) is governed by English Law. You agree with us to submit to the exclusive jurisdiction of the English courts.
h) Variations : These terms and conditions may be varied from time to time by the School giving you notice in writing of the variations.